Free Resignation Letter Template (Word)
A polite, professional resignation letter in Word — with your notice period and last day, thanks, a handover offer, a short version and a handover checklist.
Download the Resignation Letter Template (.docx)
Editable in Microsoft Word 2007 or later and Microsoft 365. General guidance only, not legal advice.
What’s inside
- Formal resignation letter — notice of resignation with your notice period and last working day, thanks, a handover offer, and a request to confirm final pay, leave and return of company property.
- Short version — a brief four-sentence letter if you prefer to keep it minimal.
- Handover checklist — tasks, files, company property and final-pay items to settle before you leave.
- One-page guide — good practice and what to check in your contract. Delete it before you send.
How to use it
- Check your contract. Find your notice period and count your last working day from the date you hand in the letter.
- Replace the placeholders. Everything to change is in [square brackets]; delete the optional parts you do not need.
- Tell your manager first. Where possible, speak to them in person or by call, then hand over or email the letter.
- Keep a copy. Save the letter and any written acknowledgement you receive.
Keep it short and positive
A resignation letter is a record, not a discussion. It may stay on your employment file, so there is no need to explain detailed reasons or criticise anyone. State that you are resigning, your last day, a thank-you and your handover plan — that is enough.
Frequently asked questions
What should a resignation letter include?
Your intention to resign, your job title, your notice period and last working day, a brief thank-you, an offer to help with the handover, and your name. Anything more is optional.
Do I have to give a reason for leaving?
Usually not. A short, polite letter without detailed reasons is normal and professional. You can discuss reasons in person if you wish.
How do I work out my last working day?
Check the notice period in your contract and count it from the date you submit the letter. If your contract or local law has specific rules, follow those, and confirm the date with HR.
Should I email it or hand it in?
Follow your company’s usual practice. Many people tell their manager first, then send the letter by email or hand in a signed copy, keeping proof that it was received.
Is this template legal advice?
No. It is a general letter template. Employment rules differ by country and contract, so check with HR or a qualified adviser if you are unsure about your rights or obligations.
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This template is general guidance, not legal advice. Found an error? Email support@babadigit.com.