Payroll Management Template

Most payroll templates are built around one country’s tax system, which makes them useless everywhere else and dangerous when the rates change. This one contains no statutory rates at all. Every allowance and every deduction is a field you name and a rate you set.

Three allowances and four deductions are provided. You choose whether each deduction applies to gross pay or to basic salary only, which is the distinction that trips up most home-made payroll spreadsheets.

Forty employee rows calculate gross pay, total deductions, net pay, employer cost and the total cost to the business. The Summary sheet gives the whole run in one screen with a breakdown by department.

It is a register and a calculator — a clean record your accountant can work from, not a substitute for knowing your local obligations.

What you get

• Forty employee rows
• Three configurable allowances, four configurable deductions
• Per-deduction choice of gross or basic pay as the base
• Employer contribution and total cost to the business
• Department summary with headcount, gross, net and total cost
• Configurable currency — no currency is hard-coded
• No country’s tax rates or statutory rules built in
• Sheets protected without a password
• No macros, no add-ins, no internet connection required

Who it is for

Small and medium businesses running payroll themselves, and anyone who needs a clear payroll register their accountant can work from.

In the download

• Excel workbook, fully formula-driven
• README with the full usage guide
• Licence covering commercial and client use
• Worked sample data throughout, clearly labelled

Sheets in the workbook

• Instructions — How to use the file, colour key, assumptions and limitations.
• Setup — Currency, pay period, allowance names, deduction names and rates.
• Payroll — One row per employee, up to forty. Gross, deductions and net.
• Payroll Summary — The run in one screen, plus a department breakdown.

Requirements

• Microsoft Excel 2016 or later, or Microsoft 365
• Also opens in LibreOffice Calc, Google Sheets (import) and Apple Numbers
• No macros, no add-ins, no internet connection required

Please read

• This is a calculation and record-keeping tool. It is not a payroll filing system and it does not submit anything to any authority.
• It deliberately contains no country’s tax bands, thresholds, statutory rates or filing rules. You must check your local obligations yourself.
• Progressive tax bands, pro-rata joiners and leavers, overtime rules and statutory leave are not modelled.
• Payroll is a legal obligation in most countries. Take professional advice — this template is not payroll, tax or legal advice.
• Sample data is included and clearly labelled. It is illustrative only.
• This is a tool, not financial, accounting, tax or legal advice.